Privacy Policy
How we collect, use, and protect your personal data.
Last updated: 16 February 2026
Introduction
ZenGrants ("we", "our", or "us") is committed to protecting your personal data. This Privacy Policy explains how we collect, use, and safeguard information when you visit our website or use our services.
Data Controller: ZenGrants is a pre-incorporation project. For enquiries, please contact us via the email address provided on our website.
Information We Collect
Waitlist Sign-Up Information
When you join our waitlist, we collect:
- First name – To personalise communications
- Email address – To send product updates and launch notifications
Analytics and Cookies
We use the following analytics services:
- Vercel Analytics: Collects privacy-friendly usage data (page views, device type, country) without cookies.
- Google Analytics 4 (GA4): Uses cookies to collect more detailed usage data to help us improve site performance and user experience.
How We Use Your Information
We use your personal data for the following purposes:
- Waitlist management – To notify you when ZenGrants launches
- Product updates – To send information about new features, beta access, and launch offers (including the 50% discount for waitlist members)
- Service improvement – To understand user needs and improve our platform using analytics
Marketing Communications
By joining the waitlist, you consent to receive marketing emails about ZenGrants' launch and product updates. You can unsubscribe at any time.
Legal Basis for Processing (UK GDPR)
We process your personal data under the following legal bases:
- Consent – You have explicitly agreed to receive product updates and launch notifications by joining the waitlist. You also consent to analytics cookies by observing the cookie banner.
- Legitimate interests – To operate and improve our pre-launch website.
Data Storage and Security
Your personal data is stored securely using industry-standard practices:
- Storage location: Firebase Firestore (Google Cloud Platform)
- Encryption: Data is encrypted in transit (TLS 1.3) and at rest (AES-256)
- Retention: Waitlist data will be retained until ZenGrants launches, after which you can manage your preferences through your account settings
Data Sharing
We do not sell, rent, or share your personal data with third parties for marketing purposes. We share data with the following service providers to operate our business:
- Firebase (Google): Data storage and authentication
- Vercel: Website hosting and analytics
- Google Analytics: Site usage analysis
- Zoho ZeptoMail: Transactional email delivery (for waitlist confirmations)
We will never use your grant application data to train public AI models. Your proprietary information remains yours alone.
Your Rights (UK GDPR)
Under UK data protection law, you have the right to:
- Access – Request a copy of your personal data
- Rectification – Correct inaccurate or incomplete data
- Erasure – Request deletion of your data ("right to be forgotten")
- Restrict processing – Limit how we use your data
- Data portability – Receive your data in a machine-readable format
- Object – Opt out of marketing communications
- Withdraw consent – Unsubscribe from the waitlist at any time
To exercise any of these rights, please contact us via the email provided on our website. We will respond within 30 days.
Cookies
Our website uses the following cookies:
- Essential Cookies: Session cookies for remembering your consent preferences.
- Analytics Cookies (Google Analytics): To track implementation and usage statistics.
You can manage cookie preferences through your browser settings. Disabling cookies may affect website functionality.
Changes to This Policy
We may update this Privacy Policy from time to time. Changes will be posted on this page with an updated "Last updated" date. We encourage you to review this policy periodically.
Contact Us
If you have questions about this Privacy Policy or how we handle your data, please contact us:
Email: hello@zengrants.co
Response time: We aim to respond within 48 hours
Supervisory Authority
You have the right to lodge a complaint with the UK Information Commissioner's Office (ICO) if you believe your data protection rights have been violated:
- Website: ico.org.uk
- Phone: 0303 123 1113